Add or Edit an Event

Applies to: ChurchArt Pro Calendar Feature    

When using the calendar, the majority of the work you will do will be in the Add or Edit an Event window. This window will guide you through adding or editing any event with times, locations, directions, the title of your events, etc. 

In this article

• Add a Quick Event
• Add an Event
• Change Event Colors
• Sort Order
• Location Field
• Event Times
• Adding Event Details
• Interest Groups
• Private Event
• Delete Event
You can add events in multiple ways. The first way we're going to discuss is a quick event which will you find on the edit calendar page. Start by clicking on the Edit Calendar button from the homepage dashboard. 



>Add a Quick Event.

Adding Quick events is a fast way of adding new events to your calendar when all you want to enter is an event's title, date, and time.

To add a quick event, go to the top right corner of the edit calendar page and click on Quick Event with the lightning bolt symbol. 



Then add your title and time and click the Add Event button.



If this is an all-day event, leave the time fields blank and it will save as an all-day event.

You must supply a title for every event in order for it to appear on your calendar. The title for the event you provide will show on the calendar. The event title can be any plain text you wish to add.

An event title cannot be a hyperlink--doing so will cause the name of your event to not match correctly with your event details.

Add an Event.

There are three ways to add an event to your calendar with more details. 

1. From the homepage dashboard.



2. From the Edit Calendar page, on the top right-hand corner.



3. From the Edit Calendar page, on the calendar itself by clicking the + sign. 



The ONLY required field when adding an event is the title field.  All other fields are options.

The Event Title can have up to 255 characters in it. 

Change Event Colors.

You can change the color of the font that will display on your calendar. You also have the option for the font to be bold, underlined, italicized, or strike-through. Tip: Choosing Strike-through is a great way to show a canceled event without deleting it.

You can choose from a sample of colors, or you can click the shadowed paint palette button for the option of using a color picker. The backslash button will clear the color option previously selected and return to default.



Sort Order

Changing the sort order will allow you to organize events on that particular day so that they appear in the order of your choice. It will automatically be set to default. This means If the event does not include a time, the most recently modified event will appear at the top of the day. If there is a start or end time, the calendar will be organized in chronological order. 


The Location Field

The Location field provides the ability to add a quick description of the location of any event such as Fellowship Hall, Choir Room, Pastor's Office, etc.

This field can be left blank.
  
You can add specific directions by creating a Map Link. 

Add A Time to an Event

You can include start and end times for an event by clicking either the clock icon for a drop-down menu or you can manually type your start and end times by clicking on the dash marks. 



If you choose to do an  All day event, select the check box next to All day event and your time fields will disappear. 



You can also select if this is a Recurring Event which is located next to the day All day event checkbox.

Adding Event Details

You can add information about the event in the text box called Event Details. These details will show when a member clicks on an event. These details can include more information about the event or who to contact. Here, you can change the font of the event details, add an image or even add a Hyperlink to your event. 
If you have a lot of text, you can copy and paste the text into the event details box and then format it. You can add up to 8,000 characters to your event details. 
To add an image to your event details, click on the photo icon on the top row of the event details box.
Search for an image from our Library, then simply click on the image you wish to insert. 


You can also copy and paste an image that is on the internet into the Event Details such as an image from your church website.  

 Interest Groups
To attach an interest group to an event, select from your list of interest groups on the right-hand side. Learn more about Interest Groups.

To make an event only display to its assigned interest group, select the Show event only with its interest group. 


Private Event

You may notice another feature, a private event which will allow you to hide an event from the public view. For additional information on this, please read this help doc:

Using Private Events



Delete Event

To delete an event that you no longer want, click delete event on the bottom right of the page. You will then be directed to a page to confirm you want to delete the event. If you want to proceed click yes and the event will be removed from your calendar.